Industry Partnership - Procurement Coordinator

Location: Remote

Delta Waterfowl is The Duck Hunters Organization, a leading conservation group founded in 1911. We work to produce ducks through intensive management programs and conservation of breeding duck habitat. Delta conducts vital waterfowl research and promotes and protects the continuing tradition of waterfowl hunting in North America.

Our Mission is to produce ducks and secure the future of waterfowl hunting.

Our Vision is abundant waterfowl and endless opportunities for hunters.

Delta’s international headquarters is located in Bismarck, North Dakota. Currently, our dedicated team consists of almost 100 employees, of which about half work within our headquarters office and the other half work remotely throughout the US and Canada. Our organization has experienced tremendous growth over the last few years, and this is expected to continue. This is an exciting time for Delta as we look to the future, and we are looking for talented and skilled individuals who have a passion to perform meaningful work to join our team!

JOB SUMMARY:
The Procurement Coordinator supports the full procurement cycle, from requisition to order fulfillment. This role involves sourcing suppliers, obtaining quotes, preparing purchase orders, tracking deliveries, and maintaining accurate records. This role also includes oversite of our Industry Partnership asset calendar, procuring IP marketing assets, and distribution of assets throughout the organization where needed.  The Procurement Coordinator also assists in Industry Partnership relations to ensure compliance with procurement regulations and internal procedures. 
  
ESSENTIAL JOB FUNCTIONS:

1. Oversee product acquisition for Delta Waterfowl including the events package, annual giving premiums, major gift needs, and inter-departmental requests.
2. Work with Senior Director of Industry Partnerships (SDOIP) in sourcing supplier relationships.
3. Work with the SDOIP in the negotiation process of vendor Contract of Deliverables.
4. Implement Vendor Acquisition process for product submission and selection.
5. Establishment and implementation of timeline for annual deliverables within requirements of Delta Waterfowl’s fiscal year specifications and vendor requirements.
6. Acquire quotes from vendors in conjunction and in alignment with CODs obtained by SDOIP.
7. Prepare purchase agreements in relation to the provided vendor quotes.
8. Record all purchase orders in the organization’s finance and inventory software to ensure they are properly recorded and deducted out of inventory as needed.
9. Oversee Delta Waterfowl’s Preferred Vendor Program and associated platforms in alignment with the SDOIP.
10. Track Deliverables to Delta Waterfowl’s warehouse.
11. Ensuring compliance with procurement regulations and internal procedures for both national and international shipments.
12. Work with SDOIP & Development Operations Leadership Team to ensure budget implementation and organizational compliance with product purchases.
13. Produce & track all corporate sales insertion orders for magazine, electronic media, and email advertising while working directly with SDOIP.
14. Procure & Track Delivery of all advertising assets for distribution to coordinating internal dept.
15. Produce & Communicate with all partners to manage their annual advertising asset calendar. 
16. Research, develop, and maintain procurement processes.
17. Other job duties as assigned.

REQUIRED QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential function satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

1. Bachelor’s degree in a business-related field and two years of professional experience in higher-level customer service or project management preferred; or four years of professional experience in higher-level customer service or project management 
2. Must have excellent communication (verbal and written), interpersonal, customer service, and organizational skills with a meticulous attention to detail.
3. Excellent time management skills with a proven ability to meet deadlines.
4. Strong planning and problem-solving skills.
5. Ability to prioritize and complete tasks in a timely manner.
6. Proficient with Microsoft Office Suite

PHYSICAL DEMANDS:
While performing the duties of this job, the employee is regularly required to sit, talk and listen. The employee requires dexterity in using telephone, computer keyboard, mouse, calculator and other office equipment. The employee is regularly required to stand, walk, and navigate stairs. The employee must lift and move up to 50 pounds. Vision abilities required by this job include close vision, depth perception and ability to adjust focus. While performing the duties of this job, the employee is required to work in an office environment.

EMPLOYEE ATTRIBUTES
Determined | We are fully committed to achieving our mission of producing ducks and securing the future of waterfowl hunting.
Experienced | We recognize the value our team brings in knowledge, skills, and abilities, and we embrace professional development opportunities to maximize our collective future potential.
Lively | We make sure enthusiasm and positive energy is present in everything we do.
Team Focused | We seek strong collaborative partnerships with others and recognize the value each person brings to achieve our collective goals. 
Accountable | We work hard to earn the trust of our donors, the public, and each other, and hold ourselves accountable to the highest professional standards.

APPLICATION PROCEDURES:
Please submit the following documents to jobs@deltawaterfowl.org:

• Cover Letter
• Resume 
• Three Professional References