EXECUTIVE COORDINATOR – Bismarck, ND
The Executive Coordinator provides administrative support to the executive leadership team and Board of Directors, as well as performs a variety of general administrative office duties while ensuring the information is kept in a secure and confidential manner.
ESSENTIAL JOB FUNCTIONS
- Complete a variety of administrative functions, such as writing and editing emails, drafting memos, and preparing communications.
- Prepare for and provide administrative support for all board meetings (including committee meetings), which includes the creation and distribution of meeting agendas, packets, presentations, and meeting minutes.
- Maintain bylaws and make board approved revisions and stay up-to-date on bylaw specifics.
- Support, facilitate and keep track of all board recognition efforts.
- Maintain comprehensive and accurate business records, documents, files and reports.
- Update and maintain a variety of information on the Delta website, as well as ensuring accurate information is kept on the board and staff portals.
- Coordinate and schedule travel, meetings, and other appointments for staff and board members as requested.
- Serve as primary contact for all technology needs and issues (i.e., Zoom meetings, IT support tickets, hardware purchases).
- Ensure office security and door systems are accurately maintained and functioning.
- Provide assistance in the maintenance and management of the Delta Fleet program and related assets.
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:
- High school diploma and at least two years of professional experience in executive support or administrative positions required. A Bachelor’s degree in a business-related field is preferred.
- Read, interpret, and enact information and instructions provided in written and oral form.
- Ability to practice a high level of emotional intelligence, discretion and confidentiality.
- Must work well with the general public and in a team environment.
- Must be organized and able to prioritize responsibilities in a fast-paced environment.
- Problem solving skills and ability to respond to change.
- Strong analytical skills, ability to work independently, and strong working knowledge of Microsoft Office applications, including PowerPoint and other software.
- Ability to travel to attend meetings, events, etc. that occur approximately three times per year.
Please submit the following documents to firstname.lastname@example.org:
Delta Waterfowl Foundation is proud to be an equal opportunity employer.